# Instances

In this view, you can see all users and sites, and teams synchronized (imported) from the defined organization (Microsoft 365)

Click **Synchronize** button on cloud [service providers](service-providers) or use [account auto-synchronization](../../protecting-microsoft-365/microsoft-365-organization-management/account-auto-synchronization) to import users or sites and teams from Microsoft 365 organization.

Switch to the **Users, Grooups, Sites,** or **Teams** view to see only selected instances.

![](https://content.gitbook.com/content/pLZqcHnyZSrAssyuc8UU/blobs/UmtvZHCKIMHRRonF7HIM/administration-cloud-instances_1.png)

You can do the following activities on the protected entities (users or sites):

* ​**Backup** - to start a backup process for the selected entities
* **Delete** - to delete selected entities
* ​**Restore** - to restore entities data

{% hint style="info" %}
**Note:** Go to the [Backup SLAs](backup-slas) section to learn about how to configure a backup of your organization's data.
{% endhint %}

You can go into User/Group/Site/Teams to see the details page. As you can see, the window has been divided into several areas:

## Summary

![](https://content.gitbook.com/content/pLZqcHnyZSrAssyuc8UU/blobs/o7p1kI1dVudsUJjXUkS4/administration-cloud-instances-summary_1.png)

At the top, you can see summarized pieces of information about the selected entity, such as:

* the ID of the entity object into Storware Backup & Recovery
* to which service provider belongs
* which node is assign to backup this entity
* short information about the last backup actions
* whether the entity has tags or policies assigned to it

You can also use several function buttons:

* refresh
* back to list
* change view
* backup
* restore
* delete

## Backup/Restore Statistics

### Daily activity

![](https://content.gitbook.com/content/pLZqcHnyZSrAssyuc8UU/blobs/IkwYoNpheV32RxbLIHpv/administration-cloud-instances-daily-activity.png)

First, you'll see a daily summary of the backup and restore operations for the last month. This view is called "Daily Summary" and is the default view. You can switch the report between four views.

### Backup Size

![](https://content.gitbook.com/content/pLZqcHnyZSrAssyuc8UU/blobs/6eE7FuMbROAi1tcWmhrB/administration-cloud-instances-backup-size.png)

This view shows separate columns for each backup made to the virtual machine. Thanks to this, you can easily determine what data increase.

### Backup Time

![](https://content.gitbook.com/content/pLZqcHnyZSrAssyuc8UU/blobs/gI0wqcVfvmpPJke2dnWW/administration-cloud-instances-backup-time.png)

A very useful report. It allows you to determine the required window length for backups or, based on the time of individual phases, it is easy to deduce the cause of slow backups.

### Transfer Rate

![](https://content.gitbook.com/content/pLZqcHnyZSrAssyuc8UU/blobs/vCkw527vWM3mFX8OOjxO/administration-cloud-instances-transfer-rate.png)

One of the latest reports, now you can easily see how fast data transfer is.

### Restore Time

![](https://content.gitbook.com/content/pLZqcHnyZSrAssyuc8UU/blobs/HTGUtRtmQJWzsfEDUsnB/administration-cloud-instances-restore-time.png)

A view with the same properties as "Backup Time". It allows us to estimate how long it will take to restore the machine in the event of a failure.

### Transfer Rate

![](https://content.gitbook.com/content/pLZqcHnyZSrAssyuc8UU/blobs/XM2s7qQD6OhLclVRjBzk/administration-cloud-instances-restore-transfer-rate.png)

As in the previous case, we also have the transfer speed for the restore job.

## Events Calendar

![](https://content.gitbook.com/content/pLZqcHnyZSrAssyuc8UU/blobs/EmOzUtDSGxsvaUdfFzjU/administration-cloud-instances-event-calendars.png)

The calendar extends the possibilities of adjacent statistics. It allows you to neatly define the range of days you want to see, additionally makes a quick summary of the number of backups and restores (top right corner).\
**Blue** - the sum of all backups, **Green** - the sum of successes, **Red** - the sum of failures.

## Bottom menu

In the bottom menu, you can find a large number of tabs, each of which will present different information or will allow you to restore one or more objects from the selected user, site, team.

### Backup History

![](https://content.gitbook.com/content/pLZqcHnyZSrAssyuc8UU/blobs/ywjOB7wzCy9iAK5on9OG/administration-cloud-instances-bottom-menu-backup-history.png)

This tab shows information about all backups made, as well as information about failed, removed (because of retention), or currently executing backups.

### Restore History

![](https://content.gitbook.com/content/pLZqcHnyZSrAssyuc8UU/blobs/jQ5TbkqSeBvWdem06tTe/administration-cloud-instances-bottom-menu-restore-history.png)

This tab is similar to "Backup History". This is a list with basic information about restores performed. When you open the details of the selected restore, you will see more detailed information.

### Schedules

![](https://content.gitbook.com/content/pLZqcHnyZSrAssyuc8UU/blobs/lcRJ5mSMU3x4Y9yS0RHs/administration-cloud-instances-bottom-menu-schedules.png)

In this tab, you can see all the schedules assigned to this entity.

### Protected data

![](https://content.gitbook.com/content/pLZqcHnyZSrAssyuc8UU/blobs/V2de0SjwCyeGwsQJpDjE/administration-cloud-instances-bottom-menu-protected_data_1.png)

In this tab, you can see all backup data which you can select for restore or download.

You can always use the filters to move back in time to select the exact moment from the calendar and restore or download data.

{% hint style="info" %}
**Note:**

If you are restoring to another path, provide the name of the library first.
{% endhint %}

![](https://content.gitbook.com/content/pLZqcHnyZSrAssyuc8UU/blobs/lcfvvlEuvjUla9ZGGXiQ/administration-cloud-instances-bottom-menu-protected_data_2.png)

### Export to PST

This feature allow you to download data and save it as PST file. Currently available only for Mailboxes.

**Requirements**

* Machine with Windows OS
* Microsoft Outlook 64-bit installed on mentioned machine

You need to enable WinRM and add firewall rules on the Windows machine. You can use ready scripts to do it. You can find these scripts in `/opt/vprotect/` directory:

* scripts/winrm\_firewall\_windows.ps1 - copy from node to target Windows host and execute
* scripts/winrm.ps1 - copy from node to target Windows host and execute

Next, install CLOUD2PST Converter application. It is available in Storware [repository](https://repo.storware.eu/storware/addons/cloud2pst.exe).

**Exporting to PST**

1. Go to **Nodes** -> **Node Configurations** and edit existing node configuration. Click on **Cloud Agent** tab and type access credentials to your Windows machine which will be used to generate PST.

![](https://content.gitbook.com/content/pLZqcHnyZSrAssyuc8UU/blobs/5jPFT12tjBFyC8KynWCK/administration-cloud-instances-bottom-menu-protected_data_3.png)

1. In the **Protected data** tab of the selected M365 user, click on item you want to export and then click **Export to PST** button. The download task will be created.

![](https://content.gitbook.com/content/pLZqcHnyZSrAssyuc8UU/blobs/GizSvW7Q8QDbLD94Lavv/administration-cloud-instances-bottom-menu-protected_data_4.png)

1. After download task is complete, go to **Cloud** -> **Download**. Here, click on the **Download** button to download your exported PST file.

![](https://content.gitbook.com/content/pLZqcHnyZSrAssyuc8UU/blobs/gqmOzIj3mZDzZBlgD69O/administration-cloud-instances-bottom-menu-protected_data_5.png)
